Adding Employee Direct Deposit Info in Patriot Software
Background
Direct Deposit is a means of paying your employees electronically into their bank accounts without the use of paper paychecks. Employees will provide their bank account information and can choose how they would like their money to be paid. If you choose to offer Direct Deposit to your employees, they can designate a flat-dollar amount, a percentage, or the remainder of their money to be deposited into an unlimited number of bank accounts. For a full definition, seeDirect Depositin our Payroll Glossary. For further related reading, see our blog articleThe Advantages of Direct Deposit.
If you need to add contractor banking info for direct deposit, seeAdding Contractor Direct Deposit Info.
How to enter your employee direct deposit info in Patriot Software
First, be sure you have selected direct deposit as your payment method. Otherwise, you won’t see direct deposit bank info on the employee records. SeeSetting Up Direct Depositfor instructions.
Employees can enter their own direct deposit info themselves in their employee portal. SeeManaging My Direct Deposit: FAQs.
Or you can enter your employees’ direct deposit information on their behalf, if they have already completed a paper form or some other method of designating their banking information.
- Payroll > Employees > Employee List
- Click the employee’s name in theEmployee List.
- Click the“Direct Deposit”link.
To add a new Direct Deposit Account
Click theAdd Newlink. A set of blank fields will appear.
Account Nickname:Enter an optional nickname for this bank account.
ABA Routing Number:This is the 9 digit routing/ABA number that identifies the employee’s bank. Enter this twice.
Account Number:Enter the employee’s bank checking/savings account number twice. If the employee is using apay cardor debit card, enter the actual bank checking/savings account number associated with the pay card, not the pay card or debit card card number.
Account Type:Select either Checking or Savings.
Deposit Entire Net Pay?If this is the first account for this employee, and you want to deposit theentire net payinto this account, choose “Yes.” If the employee will be depositing into more than one bank account, choose “No.”
Direct Deposit Type:If you have chosen “No” above, the employee may designate either a flat dollar amount or a percentage of their net pay to go into another account. Select theDirect Deposit Type,either a fixed amount or percentage.
Amount:Enter either the flat dollar or percent amount.
ClickAdd Account.
Once the employee’s direct deposit information has been entered and a payroll has been processed, the pay information will be included in thedirect deposit NACHA file.
To confirm an account number
SeeVerifying an Employee Bank Account Number.
To edit or inactivate a direct deposit account
- Click the “Edit”图标的行账户。你可以灭活or activate an account, or change the nickname, or the amount. If you need to change the ABA, account number, or account type, you will need to delete this account and add a new one. When you inactivate a direct deposit account, the information will be saved, but no money will be deposited into that account.
- ClickSave.
To delete a direct deposit
- Click the trashcan icon at the end of the row.
- ClickYesto confirm you want to delete this account.
[RELATED ARTICLE: Direct Deposit Can Help Boost Employee Savings]