Record a Vendor Past Payment in Patriot Accounting Software

If you have paid any vendors or contractors this year before using Patriot Software, you should update the payment history or previously paid invoices in theaccounting software, so all amounts paid will be included on the 1099 if one is being distributed and to make sure your books have all historical data accurately entered.

Accounting > Payables > Record Past Payments

By default, the “Create an accounting entry in the software”box is checked to recorded all past payments as journal entries in the software. If you do not want an accounting entry for the transaction in the accounting software, just uncheck the box.

• Select thePayment Account(only shows if the “Create an accounting entry in the software” box is checked).
• Enter thePayment Type(only shows if the “Create an accounting entry in the software” box is checked.)
• Select theVendorfrom the dropdown list, or click +Add New Vendor to create a new vendor record on the fly.
• Select thePayment or Check Date
• Enter theReferencenumber (optional)
• Select the“Account”the vendor payment should be recorded to (only shows if the “Create an accounting entry in the software box is checked)
• Enter theAmountof the update/correction.
• Enter aComment, if desired.
• Select the1099 Typefrom the dropdown list. If you’re not sure, see Which 1099 Type Do I Choose?,” and “Recording a Vendor Payment Made by Credit Card.”
• If you have set up departments, select aDepartment, if you have checked the “Create a transaction to Checking” box. For more details, see Managing Accounting Departments.
• To add more updates to this vendor and payment date, click the “Add line item” link at the end of the row, and enter the additional payment.
• 附加任何文件保持receipts or other documentation to this payment (Accounting Premium only)
• Click “Add Another Payment”if you would like to record an additional payment to a vendor for thePayment Accountlisted.
• Click “Record Payment” if you are finished.
• You will see a confirmation message that your payment has been saved with a summary of the payments you have recorded. The entry will also be recorded in your Vendor Payment History Report and will be included in the totals on Form 1099 if it is a 1099 payment.
• If you have checked the “Create a transaction to Checking” box, this payment will also appear in your General Ledger report as a withdrawal from your selected account.

You will see a confirmation message that your payment has been saved. The entry will now appear in your Vendor Payment Report and will be included in the totals on Form 1099. If you have checked the “Create a transaction to Checking” box, this payment will also appear in your General Ledger report as a withdrawal from your Checking account.