工资打印费用使您失望？

You may want to explore paperlesspayroll program选项。这样，您可以从计算机管理工资。您可能会决定只完成一些无纸化的薪资任务。或者，您几乎可以通过电子方式完成所有工资。

Paperless payroll options

你有许多选择comes to paperless payroll. Here are a few options to get you started.

电子工资记录

Are your file cabinets stuffed with payroll paperwork? You may want to keep electronic records to avoid clutter.

The公平劳工标准法（FLSA）要求您将工资记录保留至少三年。州政府可能有自己的记录保存规则。与您的州联系，以查看您应该保留文件多长时间。

Just like hard copy records, paperless payroll records must be accurate. While you do not have to print all your online records, the FLSA requires the records to be printable.

员工自助服务（ESS）模型

AnESS modelallows you to share important information about your business with employees online. Information might include employee handbooks, benefit options, and your business’s history. Because employees access the documents online, you can easily communicate information.

An ESS may also include a time and attendance add-on. Employees clock in and out of work online. Time and attendance computes employee wages for you. You do not have to calculate hours worked, tax deductions, or net wages. You can store employee work history and forms in an ESS model.

电子资金转移（EFT）

AnEFT付款allows you to transfer wages without exchanging a check. To use EFT, ask your employees for their bank account and routing numbers.

您的银行将员工的工资从您的帐户转移到员工的帐户。员工通常在预定付款日期后的一天不到一天的工资。

一种EFT是直接存款。每个州都有自己的直接存款规则。在我们的国家中找到您所在的要求直接存款信息图.

You can also pay an employee electronically with a付款卡. You transfer funds to the pay card, which can be used like a debit card.

选择无纸工资计划

在您完成薪资计划数字计划之前，这里有一些无纸薪资的利弊：

优点

• Keeping electronic payroll records may be faster than keeping hard copy files. Your records are compiled into one place. You do not have to worry about paper records getting lost or damaged.
• Paperless payroll records are often password protected, keeping your information confidential. Payroll records stored in the cloud are often secured by the software company.
• Electronic payments reduce the labor involved in printing and distributing paychecks, and the cost of checks, envelopes, and postage.
• With electronic payment options, employees do not have to go to the bank to cash their paychecks. Employees can designate different accounts for their paycheck deposits.
• ESS models allow your employees to easily access information about their payroll history. Employees can change information, download forms, and view their payroll history online.
• By using payroll software, you reduce the need for an accountant. You can track your transactions, and the software computes your account totals for you. Cloud-based payroll software allows you to run payroll from anywhere with an internet connection.

Cons

• Like any change to a business, the actual switch to paperless payroll systems will cost you time and money. Make sure you are prepared for initial costs. Also, be prepared for a learning curve as you transition to electronic payroll options.
• You will need a computer to manage your paperless payroll records. If you do not already have a computer, you will need to get one to do your payroll electronically. For online software, you also need an Internet connection.
• 如果您的计算机上有桌面薪资软件，则负责确保您的信息。您需要确保计算机安全。当薪资法和税率变化时，您应负责更新软件。这不适用于基于云的软件。
• Your employees need to use a computer with an Internet connection to access an ESS model. You may have employees that do not have a computer or an Internet connection. This may make it difficult for employees to manage their payroll information.
• Employees also need a bank account to receive direct deposit. Some states do not permit you to offer direct deposit as your only form of payment. This is because some employees do not have bank accounts. You could pay an unbanked employee with a pay card, but some states also have specific rules on pay cards. Depending on your state and employees, you may still have to send paper paychecks to some employees.

Your paperless payroll options

向您的工资单程实施电子方法可以为您的小型企业增加持久的好处。评估您的无纸化工资单的选择。然后，选择无纸选项，可以帮助您更快，更具成本效益。

Are you interested in using paperless, cloud-based options for your payroll program? Our工资单软件提供员工门户网站和免费直接存款。今天尝试！

This article was updated from its original published date (6/2/2011).