Deciding whether you want to provide paid time off (PTO) is something you need to do before you hire an employee. Offering PTO also requires you to craft a policy that explains how your business treats accrued time off. But, PTO payout laws by state may restrict whether you can establish a use-it-or-lose-it policy.
当然，你不have给您的员工带薪休假。但，over 60% of small business employeeshave access to PTO for sickness, vacations, and holidays. And if you do offer paid time off, you need to know your state’s PTO payout laws.
Read on to learn about accrued time off, use-it-or-lose-it policies, and what your state has to say about it.
Accrued time off recap
当员工支付时间休假时，他们通常会随着时间的推移而收到的天数。应计的休息时间是员工赚取但尚未使用的时间。
An employee can do one of the following with their accrued time off:
- Use it
- 兑现
- 翻阅
- 没收它
Generally, employees must make a decision about their accrued time off at the end of the calendar year. Employee termination is another time when PTO accrual comes into play.
Your business’s policies—and your state’s laws—contribute to what an employee can do with their accrued PTO.
一些企业设定了员工可以兑现或兑现的限制。例如，您可能只能让员工兑现40小时的兑现，并最多可使用40小时的PTO。
| Want to track your employees’ accrued time off for accurate PTO payout calculations? You’re in luck! Patriot’s online时间和出勤软件integrates seamlessly with our工资单软件。Start your free trial today! |
Include the ins and outs of your accrual policy in your员工手册。And, hold off on creating your policy until you know what states require employers to pay for unused vacation time.
What is a use-it-or-lose-it policy?
A use-it-or-lose-it policy states that employees must either use their PTO by a certain date or risk losing it. Use-it-or-lose-it policies prohibit employees from cashing out or rolling over their earned time.
Employers who implement use-it-or-lose-it policies must clearly convey it to their employees. Employees need to know when they must use their PTO before it expires.
使用或拒绝的政策将雇主的支出责任限制在不使用假期或病假时间的雇员身上。但是，处理限制可能会使一些想要节省明年PTO天数或获得年终奖金的员工感到沮丧。
Not to mention, use-it-or-lose-it policies are illegal in some states.
州是否要求您如何计算应计？
当雇主自愿选择to offer paid time off to employees, they typically determine how time is accrued.
Businesses can calculate accruals based on the number of:
- 工作时间
- 日子工作
- 几周工作
- 工资期有效
How you calculate accruals determines how you pay employees for earned but unused time off. To figure out how much you owe an employee, you must prorate their time off.
Be sure to explain how employees accrue time off in your handbook.
请记住强制性的国家带薪病假法律decide how employers must calculate accruals.
PTO支付法律法
尽管各州不要求雇主为雇员提供带薪休假时间，但有些人会监管PTO应计。
What exactly do PTO payout laws by state mean? States might have unused vacation pay laws that require employers to:
- Provide accrued vacation payout or roll over unused days at the end of the year (aka, ban on use-it-or-lose-it policies)
- 包括应计休假时间作为员工的工资最终薪水
- Do both 1 and 2
Not all states have PTO payout laws. Many don’t address whether employers must pay employees for accrued time off.
Regardless of if your state requires accrued vacation payout or not, you must address it in your policies. You can choose to pay employees for accrued time.And if you say you will in your business’s policy, you must do it.
在大多数州，PTO支付法律onlyapply to earned vacation time.
So, which states ban employers from implementing use-it-or-lose-it policies? What states require PTO payout at termination?
根据以下国家了解有关PTO支付法律的更多信息。
加利福尼亚
Employers cannot implement a use-it-or-lose-it policy in their businesses. However, employers can place a cap on accruals.
加利福尼亚要求雇主在最终薪水中支付终止雇员的应计休假时间。根据加利福尼亚州法律，如果雇主选择将其提供给雇员，则假期工资被认为是一种工资形式。
加利福尼亚’s accrued time law applies to vacation time or vacation time that is combined with sick time under a PTO policy.
For more information on California’s vacation pay payout laws, check out theirstate website。
Colorado
Colorado requires that employers pay employees for accrued vacation time when they are terminated. And, Colorado prohibits use-it-or-lose-it policies. Under Colorado law, vacation pay is considered a form of wages.
Colorado’s law only applies to vacation time, not sick time.
Check outColorado’s state websitefor more information.
伊利诺伊州
伊利诺伊州does not prohibit use-it-or-lose-it policies in the workplace. However, they do regulate it.
Employers can require employees to use vacation time by a certain date as long as they give them a reasonable amount of time.
此外，伊利诺伊州法律要求雇主向被解雇的雇员提供PTO支出。
You can review Illinois’ policies in more detail by visiting theirstate website。
印第安纳州
根据印第安纳州’s state website，雇主必须支付雇员终止雇员的应计休假时间。
However, Indiana does say that vacation policies are generally left up to employers. Employers can specify conditions that employees must meet to receive vacation accrual pay.
Louisiana
该州本身并不要求雇主支付雇员的应计休假费用。路易斯安那州法律要求雇主为雇员提供带薪休假的雇主在解雇时支付应计的时间。
马里兰州
The state does not require employers to pay employees for accrued time off. However, Maryland requires employers to pay employees for unused vacation time if the employer does not have a forfeiture policy that says otherwise.
You can learn more about Maryland’s vacation pay payout rule byconsulting their website。
Massachusetts
尽管雇主不能强迫雇员放弃赚取的时间，但他们可以制定使用或拒绝的政策。只要合理，雇主就可以在应计假期设定到期日期。而且，雇主可以限制休假时间的雇员累积或赚钱。
Massachusetts employers must provide accrued vacation pay to terminated employees.
For more information, check outMassachusetts’ advisory on vacation policies。
Montana
Employers who offer paid vacation time cannot establish use-it-or-lose-it policies. However, they can set a cap that limits how much an employee can accrue.
Under Montana law, employers must pay employees for any accrued vacation time upon termination.
Check outMontana’s state websiteto learn more about their payout laws.
内布拉斯加州
如果您是内布拉斯加州的雇主，则不能为您的企业建立使用或拒绝的政策。
When an employee is terminated, their employer must pay them for earned and unused vacation time.
要了解有关PTO支付法律的更多信息，请访问内布拉斯加州’s website。
New York
纽约不需要雇主支付雇工es for accrued time off. However, employers must give employees advance notice of any implemented use-it-or-lose-it policy.
ViewNew York’s website有关PTO支出的更多信息。
North Carolina
North Carolina does not require employers to pay employees for accrued time off. Employers must pay employees for accrued vacation at the time of termination if their policy doesn’t address what happens to it.
有关北卡罗来纳州员工PTO支付权利的更多信息，请查看他们的网站。
北达科他州
Although North Dakota law says that employees are entitled to unused vacation pay when they are terminated, there are some exceptions.
Employers with employees who voluntarily leave can withhold accrued vacation pay if:
- The employer provided the employee with a written notice about PTO payout conditions
- The employee has worked for the employer for less than one year
- The employee gave the employer less than five days notice
您可以查看有关的更多信息北达科他州’s laws在他们的网站上。
Oregon
俄勒冈州关于PTO支付的规则比其他州更棘手。根据他们的网站, you may need to include accrued vacation time in an employee’s final wages if your policy is open to interpretation.
Rhode Island
Rhode Island does not address use-it-or-lose-it laws. However, the state says that employers must pay accrued vacation pay if the employee has worked there for at least one year.
了解更多Rhode Island’s state website。
威斯康星州
雇主可以决定是否在解雇后是否提供应计假期工资。但是，不包括书面没收政策的雇主通常会为您支付无薪假期而陷入困境。
View威斯康星州的网站有关PTO支出的更多信息。
怀俄明州
怀俄明州does not require employers to pay employees for accrued time off. Employers must pay terminated employees for accrued vacation time if they do not have a written forfeiture policy in place that has been acknowledged by the employee.
Check out怀俄明州的州网站了解更多。
Use-it-or-lose-it vacation policy by state chart
Check out our easy-to-read chart below to see whether you can implement a use-it-or-lose-it vacation policy. And, find out if your state requires you to pay employees for unused vacation time when they leave your business.
请记住，许多州没有解决应计的度假付款。通常，这意味着雇主可以自由执行使用或拒绝的政策或拒绝在终止时提供PTO支出。但是，您应该咨询您的州to make sure you are compliant with restrictions and ever-changing policies.
And again, even if your state does not ban use-it-or-lose-it policies or require PTO payout, you must do so if you say you will in your policy.
| 状态 | Does the State Have a Law Banning Use-it-or-lose-it Policies? | 国家是否要求雇主在解雇时提供PTO支出？ |
|---|---|---|
| 阿拉巴马州 | No | No |
| Alaska | No | No |
| Arizona | No | No |
| 阿肯色州 | No | No |
| 加利福尼亚 | 是的 | 是的 |
| Colorado | 是的 | 是的 |
| Connecticut | No | No |
| Delaware | No | No |
| 华盛顿 | No | No |
| Florida | No | No |
| 乔治亚州 | No | No |
| 夏威夷 | No | No |
| 爱达荷州 | No | No |
| 伊利诺伊州 | 不* | 是的 |
| 印第安纳州 | No | 是的 |
| 爱荷华州 | No | No |
| 堪萨斯州 | No | No |
| Kentucky | No | No |
| Louisiana | No | 是的 |
| Maine | No | No |
| 马里兰州 | No | 不* |
| Massachusetts | 不* | 是的 |
| 密歇根州 | No | No |
| Minnesota | No | No |
| 密西西比州 | No | No |
| 密苏里州 | No | No |
| Montana | 是的 | 是的 |
| 内布拉斯加州 | 是的 | 是的 |
| 内华达州 | No | No |
| New Hampshire | No | No |
| New Jersey | No | No |
| 新墨西哥 | No | No |
| New York | 不* | No |
| North Carolina | No | No |
| 北达科他州 | 不* | 不* |
| Ohio | No | No |
| 俄克拉荷马州 | No | No |
| Oregon | No | No |
| 宾夕法尼亚州 | No | No |
| Rhode Island | No | 是的 |
| South Carolina | No | No |
| South Dakota | No | No |
| Tennessee | No | No |
| 德克萨斯州 | No | No |
| Utah | No | No |
| 佛蒙特 | No | No |
| Virginia | No | No |
| 华盛顿 | No | No |
| 西维吉尼亚州 | 是的 | No |
| 威斯康星州 | 是的 | 不* |
| 怀俄明州 | 是的 | No |
*Please refer to the state sections above for specifics.
处理未使用的假期付款的快速提示
Here are a few steps you can take to comply with PTO payout laws by state and keep your employees happy:
- 了解您所在州的PTO支付法律
- 咨询您的州进行验证
- Create a written休假政策detailing how time is accrued and what employees can do with accrued time
- 在员工手册中包括您的休假政策
- 遵循您的业务政策
- 计算员工的应计PTO并在当时付款，如果适用
This article has been updated from its original publication date of August 28, 2019.
这不是法律建议；有关更多信息，请click here.