Taxable Wages – What Are They?

Background

Taxable wages are money earned by an employee that must have income tax withheld. This is in contrast to non-taxable wages, such as an expense reimbursement, that is not subject to income tax withholding. See a full definition ofTaxable Wagesin our glossary. For further reading about taxable wages, see our related articles:

• Factors for Calculating Taxable Wages
• What Types Of Income Are Taxable?
• What Employers Need to Know About Taxable Wages
• Pre-tax vs. Post-tax Payroll Deductions

How To Enter Taxable Wages in Patriot Software

When you enterPrior Payroll Historyfor an employee, it is important to enter “Taxable Wages” for employee oremployer payroll taxes, so that the money will be added to any limits that apply (see limits below), and W-2s and payroll tax filings are accurate.

Both screens include fields for entering the taxable wage for each type of tax. If you’re entering prior payroll history information, you should have a report of Taxable Wages for each type of tax for each employee from your former payroll provider. If you’re not sure what amounts to enter for Taxable Wages, here is a guideline:

Gross Pay

Gross Payis the total amount of wages paid to your employee before non-taxable pay, such asexpense reimbursementsormileage reimbursements, or non-taxable deductions are taken into account.

Here’s an example:

Social Security Subject Wages= Gross Pay minusSection 125pretax deductions, up to theSocial Security wage base limit.

医疗保险问题Wages= Social Security Subject Wages, except there is no wage base limit.

Federal Subject Wages= Gross Pay, minus Section 125 pretax deductions, minus 401k/403b/457 contributions.

State Tax and Local Tax Subject Wagesdepend on whether your state and/or local taxes include Section 125 pretax deductions and 401k/403b/457 contributions. Check with your state’s taxation department to confirm.

SUTA Subject Wagesdepend on your state. Check with your state’s taxation department to confirm the SUTA wage limit, or see ourState Tax Account Help Pagewith specific state information.

FUTA Subject Wages =Medicare Wages up to the first $7,000.00 of the employee’s annual earnings.

For more information, visit ourpayroll blog post about taxable wagesthat will help you grasp the concepts and terminology used in ourpayroll software.